Community Support Program
Westernport Water is a long-time supporter of local organisations, charities, not-for-profit community groups and events within our service area, via our Sponsorship and Donations Policy.
We are now introducing our new Community Support Program for the 2020-2021 financial year.
The program commits $25,000 made available through one funding round, where not-for-profit community groups may submit applications. Possible groups include incorporated community groups, management committees, volunteer groups and schools.
We are committed to sponsorship around the key themes of healthy people, healthy communities and healthy planet, and will consider sponsorship applications associated with:
- water and wastewater literacy and education, water conservation
- environmental wellbeing/sustainability
- health and liveability of our community
- social wellbeing of our community
- cultural heritage / Aboriginal water values.
Terms and conditions
Find out all you need to know to prepare a successful application.
We will accept applications for our 2020-21 Community Support Program until 20 January 2021 – **NOW EXTENDED TO FRIDAY 5 FEBRUARY 2021**
We anticipate a high volume of applications. To ensure your application has the best chance, please address all required information.
Please refer to the Terms and Conditions section for information about the uncertainty around the impacts of coronavirus and how this may affect your event, activity and or application.
Types of sponsorship available
Types of sponsorship available
We offer five main categories of sponsorship:
- Financial support for events
Not-for-profit community groups, management committees, volunteer groups or schools can apply for financial support for an event up to $1,000.
- Financial support for projects
Not-for-profit community groups, management committees, volunteer groups or schools can apply for financial support for a project up to $3,000. Some projects examples include weed control, revegetation using indigenous plants, improving the health of local waterways, building a school vegetable garden or sustainable indigenous garden bed for teaching purposes, purchase of a water tank etc.
- Permanent water stations
Westernport Water may support the application for the purchase or installation of a permanent water fountain at your not-for-profit community area or facility. Funding will not exceed $3,000 for the purchase of a unit. Balance of funds is to be provided by the applicant.
- Choose Tap
– Hydration kits for sports clubs (reusable team water bottles and carriers)
– Merchandise such as reusable Choose Tap water bottles
- In-kind support
– provision of technical expertise from within the organisation to assist with a specific short-term project or event.
– provision of water and compost at reduced or no cost.*
– advertising sign on our roadside Billboard
– use of our portable Water Fountains and Hydration Station trailer for your event.*
- Financial support for events
*Note: limits or conditions may apply.
To be eligible to apply and receive community sponsorship from Westernport Water, your event, initiative or campaign will be assessed against set criteria.
Applications will be viewed favourably if they:
- positively promote Westernport Water’s products or services
- align with or support key themes listed above
- help engage or build strong community relationships
- provide shared community benefit through partnerships.
To be eligible for the Community Support Program your application must meet the following criteria:
- be located or held within Westernport Water’s service area
- provide evidence of your not-for-profit status (incorporated community groups, management committees, volunteer groups or school etc)
- must be single-use plastic water bottle free (if you are requesting event support)
- recognise Westernport Water as a Sponsor and/or Event Partner
- positively promote Westernport Water by aligning with the key themes listed above
Westernport Water will NOT support sponsorships that align with:
- delivery or replacement of core government services
- donations for fundraising teams or individuals for charity
- retrospective funding or budget deficits
- political campaigns or groups seeking support for personal interests
- events that discriminate adversely against any persons, organisations or group
- activities that have a co-sponsor supplying bottled water to either the project or the wider community or co-sponsors whose values don’t align with our values
- projects which conflict with Government Policy or objectives
- organisations supportive of or with visible links to tobacco, gaming, alcohol or drug-related issues
- proposals that do not align with the overall intent of the sponsorship objectives in our Corporate Social Responsibility Strategy
- requests that do not comply with the Information Privacy Act 2000
For more information, please refer to our Frequently Asked Questions.
Successful recipients will be required to acknowledge Westernport Water’s sponsorship/support. The acknowledgement must comply with Westernport Water’s Brand and Style Guide and clearly indicate the support for the sponsored activity. This includes:
- media acknowledgment in any print, television or radio exposure
- recognising Westernport Water as an Event Partner on the event’s website/web page at least two weeks prior to the event/program
- acknowledging Westernport Water as an Event Partner on at least one event-related social media channel (eg Facebook, Instagram or Twitter) at least one week prior to the event/program
- inclusion of the Westernport Water logo on posters and any printed marketing materials
- signage on site reflecting Westernport Water’s support as an Event Partner (pull-up banners and flags can be borrowed for event duration)
- acknowledgment on day of event by MC (if applicable)
- post event acknowledgment in press and or public notices (if applicable)
- invitation for a Westernport Water representatives to attend the event or oversee project, and take photos for promotional use (if applicable)
- sharing three high resolution event/program-related images with Westernport Water within five business days of the event’s completion with authorisation to use these images for promotional purposes
- Westernport Water must sight and approve all marketing material where the corporate identity will appear.
- applications must be submitted online using the Community Support Program Application Form
- applications for 2020-21 Community Support Program close 20 January 2021 – NOW EXTENDED TO FRIDAY 5 FEBRUARY 2021.
- Westernport Water reserves the right to decline proposals that do and don’t meet the detailed criteria and to terminate agreements if they fail to meet the agreed commitments.
- successful applicants will receive a letter inviting them to enter into a sponsorship agreement by completing a Funding Agreement Form
- funding must be spent in the 2020-21 financial year
- all grant recipients must provide a tax invoice or signed “statement by supplier” to obtain sponsorship funds
- successful applicants must complete an Acquittal Form within three months of the project being completed.
Failure to comply with T&C’s
Westernport Water reserves the right to terminate the Sponsorship Agreement or seek repayment of any funding if:
- the recipient fails to meet the obligations outlined in the T&C’s
- it believes that the applicant has spent funding on items not associated with its original application and allocated purpose or has otherwise misappropriated the funds
- the applicant has not completed the Acquittal Form. Failure to supply an Acquittal Form will result in applicants being ineligible for sponsorship in subsequent years until a completed Acquittal Form is provided
- any funds are not expended by 30 June 2021, unless prior arrangements have been made.
Inability to meet the T&C’s of the Sponsorship Agreement will render applicants ineligible for sponsorship in the future
Where required, supporting documentation helps us to assess your application and can be used to demonstrate that your project has broad community support or identified as a key priority by stakeholders. They might include:
- project quotes or plans
- letters of support: Should be provided if they are relevant to the application i.e. project partner or a group that will directly benefit from the project or are providing funds and/or in-kind support
- photos or newspapers cuttings from previous activities (if available)
- business or development plans, feasibility studies, masterplans, community plans, etc.
- constitution, articles of association or memorandum.